Civil Registrar’s Office

Organizational Chart

Municipal Civil Registry Office

mayor newpix
Municipal Mayor

Municipal Civil Registrar

Assistant Registration Officer

Administrative Aide l
(Detailed at the Office of the Municipal Mayor)


The creation of a Civil Registry Office in every city and municipality of the Philippines was made mandatory with the enactment of Republic Act No. 7160 otherwise known as the Local Government Code of 1991 while Republic Act No. 3753 or the Civil Registry Law provides certain provisions which the MCRO is obliged to implement. In addition, the Office recommends to the Local Chief Executive Civil Registry plans and programs for approval and implementation

This Report covers the following programs/activities:

  1. Registration of Vital Events
  2. Acceptance of Applications  for and Issuance of Marriage License
  3. Issuance of Certifications
  4. Implementation of R.A. No. 9048, R.A. No. 10172 and R.A. No. 9255
  5. Implementation of Civil Registration Programs
    a.Mass Wedding
    b.Civil Registry Month Celebration
    c.Out-of-Town Reporting of Vital Events
  6. Capability-building of MCRO Personnel
  7. Data-Banking
  8. Performance of other civil registry-related duties and functions
  9. Support  to and Promotion of  MLGU Programs and Activities


Accomplishment Report
CY 2013

1. Registration of Vital Events

Vital events concerning the civil status of a person includes birth, marriage and death.

A. Birth

For CY 2013, the MCRO recorded a total of 222 births which is 81 events lower than that of 2012 and about 142 lower than the 364 events recorded for the same period in year 2011. Data show that during this period, on the average, about 19 births per month were recorded compared to about 25 and 30 events that were registered in years 2012 and 2011, respectively. For 2013, the months of July and September have the highest record of 25 births each, while the month of December posted only 9 events. In year 2011, the month of December recorded 104 events while June has only 13 recorded events. On the other hand, data for year 2012 show that the month of January has the highest record with 44 events while only 13 were recorded in August. Figure 1 shows the complete data on the number of registered birth by month within a three-year period from CY 2011 to CY 2013.

Figure 1

            As of 31 December 2013, records reveal that out of the 222 total, 159 births were registered on-time while 63 were recorded late  compared to years 2011 and 2012 in which 172 and 212 births, respectively, were reported on- time while   192 and 91 events in years 2011 and 2012, respectively, were registered late.

            Out of this data for year 2013, about 60% were legitimate while 40% were illegitimate. On the other hand, years 2011 and 2012 posted 60% and 70% legitimate births, respectively and only 40% and 30% of the births recorded were illegitimate, respectively.

            Data also reveal that the females outnumber the males with 115 females compared to 107 males. On the other hand, records show that some 193 males and 171 females were registered in year 2011 while some 154 males and 149 females were listed in year 2012 as shown in Figure 2.

Figure 2

                    Records also reveal that for year 2013, the mean age of the mother was 32 years, the oldest being 46 years of age while the youngest was only 14 years old. For years 2011 and 2012, the average ages of the mother were 31.5 years.

                    On the other hand, in year 2013, the mean age of the father was 37 wherein the youngest was 16 years old and the oldest at 53 years. In year 2012, the oldest father was 52 years old in which the mean age was 36 years. In 2011 the father’s average age was 38 years. Figures 3 and 4 show the graphical presentation of the above-data.

Figure 3













Figure 4

B. Marriage

MCRO data show that in year 2013, some 115 marriages were registered, 2 of which were recorded late compared with some 124 (119 on time, 5 delayed) and 150 (148 on time, 2 delayed) reported marriages in years 2011 and 2012, respectively. Also, in year 2013, out of the total 115 marriages, some 62 events were solemnized by the Municipal Mayor, 2 marriages were officiated by the MCTC Judge and 51 marriage ceremonies were conducted under religious rites. In years 2011 and 2012, records show that 58  and  80 civil marriages were officiated by the Municipal Mayor, respectively, some 5 and 4   marriage rites conducted by the MCTC Judge, respectively  and some 61  and 66 marriages each for both 2011 and 2012 were solemnized by the various religious heads.

Data also reveal that the month of February posted the highest number of marriages with 28 while in November only 2 events. Figures 5 and 6 show the graphical presentation of these data.

Figure 5








Figure 6










Figure 7

C. Death

          MCRO records for year 2013 show that 63 deaths occurred within our jurisdiction of which 40 were males while 23 were females. Out of this number, 58 were registered on-time while 5 were reported late. In comparison, there were 70 deaths of which about 54.29% were males. About 95.71% were registered on-time and the rest were registered late in   year 2012 while for the same period, some 52 deaths were listed in year 2011 with 30 males and 22 females. The months of January and April recorded the highest in year 2013 with 8 each, while only 1 was reported in June. Figures 7 and 8 are graphical presentations of the three-year data on death for period January-June.

Figure 8












Figure 9

2. Acceptance of Application and Issuance of Marriage License

In year 2013, MCRO data show that some 115 couples applied for marriage license. For the period, the month of August had the highest number of couple-applicants with 19 while only 4 couples applied in February of same year.

On the average, about 10 couples per month applied for a marriage license within this period which is  lower  than the monthly averages of 13 for year 2012 and  but higher than  in year 2011 with an average of 9 couples. The complete graphical presentation of the above-data is shown in Figure 10.

As to the issuance of Marriage Licenses, the MCRO released some 117 licenses within this period, 20 of which were issued in September while only 2 were issued in June. On the average, about 10 marriage licenses were issued per month.  Figure 11 show the graphical presentation of the records.

Figure 10

Figure 11

3. Issuance of Certifications

          For the year 2013, the MCRO issued a total of 980 certifications of which some 635 certifications of birth records and certified photocopies of COLB were issued. The month of May posted the highest record with 347 while only 65 were issued in April yielding a monthly average of about 53 documents compared to years 2011 and 2012 with a computed average of 33 and 43 documents, respectively.

Certifications of Marriage were also issued with a monthly average of 26 documents with a total of 312 while years 2011 and 2012 yielded a total of 156 and 264 documents, respectively with monthly averages of 13 and 22 documents, respectively.

This year, during the same period, the office issued only 33 certifications of death.

4. Implementation of Republic Act No. 9048, Republic Act No. 10172 and Republic Act No 9255

          There were only 19 cases, (17 clerical error cases under RA 9048 and 2 cases under RA 10172) in 2013 compared to 25 CCE cases and 19 cases (16 CCE’s and 3 CFN’s) for years 2011 and 2012, respectively. There were also 2 cases of Migrant Petitions under RA 9048 filed with the office in 2013.

On the other hand, there were 23 legal instruments recorded in the civil register for year 2013 in which 19 were Affidavits of Legitimation while 4 were Authority to Use the Surname of the Father (AUSF). In year 2012, a total of 20 documents, 16 Affidavits of Legitimation and 4 AUSF’s, were registered. Figure 12 shows the graphical presentation of the above data.

Figure 12

5. Implementation of Civil Registration Programs

a. Mass Wedding Program

The MCRO, in coordination with the Office of the Municipal Mayor, spearheaded a Mass Wedding activity on 02 September 2013 at the Verde Vila Resort, Bintawan Sur, Villaverde, Nueva Vizcaya. This activity was one of the highlights of the 56th Founding Anniversary of Villaverde. Some 20 couples exchanged vows before Atty. Ronelie U. Valtoribio, Municipal Mayor of Villaverde, Nueva Vizcaya.


Verde Villa Resort at Bintawan Sur, Villaverde, Nueva Vizcaya-venue of the Mass Wedding